ICAR 2024 IMPORTANT DATES

Deadlines Overview

In-Person Participation Deadlines

Virtual Participation Deadlines
  • ​~May 10-15- Session chairs will email selected speakers from abstract submissions
  • May 24- deadline for selected abstract speakers to accept or their slot will be given to an alternative speaker
  • MAY 31
    • DEADLINE TO SUBMIT AN ABSTRACT TO PRESENT A POSTER (LINK)
    • ALL PARTICIPANTS MUST BE REGISTERED OR THEIR ABSTRACT (AND SPEAKING SLOT IF APPLICABLE) WILL BE REMOVED (LINK)
  • June 15- deadline to cancel in-person registration, in writing, to icar.registration[at]gmail.com ($60 fee).
    No refunds given after June 15, 2024.
  • July 1- deadline to transfer your in-person registration, in writing, to icar.registration[at]gmail.com (no transfer fee)​
  • July 1- Regular fee ends. Onsite registration only allowed after this date. (LINK)
*membership fee waiver program available for those with financial barriers
  • ​APRIL 26- deadline to become a member* to be eligible to apply for VIRTUAL funding (LINK)
  • MAY 1- DEADLINE TO APPLY FOR VIRTUAL FEE FUNDING (MUST ALREADY BE A MEMBER* TO APPLY) (LINK)
  • ~May 10-15- Session chairs will email selected speakers from abstract submissions
  • May 15- Virtual fee awardees will be notified by email. All Virtual awardees must register by May 31 or their participation & abstract (if applicable) is canceled
  • May 24- deadline for selected abstract speakers to accept or their slot will be given to an alternative speaker
  • MAY 31- ALL PARTICIPANTS MUST BE REGISTERED OR THEIR ABSTRACT (AND SPEAKING SLOT IF APPLICABLE) WILL BE REMOVED (LINK)
  • July 1:
    • ​deadline to cancel VIRTUAL registration ($30 fee).
      No refunds given after July 1, 2024
    • deadline to transfer your VIRTUAL registration (no transfer fee)
    • cancel or transfer in writing to icar.registration[at]gmail.com
    • Regular fee ends. (LINK)
*membership fee waiver program available for those with financial barriers

Cancellation Policies & Fees

IN-PERSON POLICY & FEES
  • By June 15, 2024: In-person registration cancellation fee is $60 USD (covers staff & fees).
  • You must cancel in writing to: [email protected]
  • Be sure to get a confirmation from the registrar. We are not responsible for emails that are not successfully delivered.
  • No in-person fee refunds will be given after June 15, 2024.
  • You may transfer your registration to another person with no fees, provided you notify us in writing by July 1, 2024.

VIRTUAL POLICY & FEES
  • By July 1, 2024: Virtual registration cancellation fee is $30 USD (covers staff & fees). 
  • You must cancel in writing to: [email protected]
  • Be sure to get a confirmation from the registrar. We are not responsible for emails that are not successfully delivered.
  • No virtual fee refunds will be given after July 1, 2024.
  • You may transfer your registration to another person with no fees, provided you notify us in writing by July 1, 2024.