All funding applicants must first become members*

REGISTRATION RATES &
​IMPORTANT DATES

Category Descriptions
  1. Early Career Professionals (ECPs)- including most Postdoctoral Scholars-  are within 10 years of finishing their terminal education (e.g., B.S., B.A., M.S., PhD). PUI- faculty are faculty at Primarily Undergraduate Institutions that do not confer graduate level degrees.
  2. Regular Professional: Academic & non-profit organization staff with 10+ years post education. This will include most faculty and others in research, administrative, etc. titles that are 10+ years post education (excluding for-profit companies)
  3. Company/Industry: all others that work in non-academic/for-profit organizations. Industry/company employees that qualify in the ECP category (within 10 years of finishing your terminal education) may register with the ECP rate.

In-Person Participation Details & Deadlines

  • ~May 10-15- Session chairs will email selected speakers from abstract submissions
  • May 24- deadline for selected abstract speakers to accept or their slot will be given to an alternative speaker
  • MAY 31
    • DEADLINE TO SUBMIT AN ABSTRACT TO PRESENT A POSTER (LINK)
    • ALL PARTICIPANTS MUST BE REGISTERED OR THEIR ABSTRACT (AND SPEAKING SLOT IF APPLICABLE) WILL BE REMOVED (LINK)
  • June 15- deadline to cancel in-person registration, in writing, to icar.registration[at]gmail.com ($60 fee).
    No refunds given after June 15, 2024.
  • July 1- deadline to transfer your in-person registration, in writing, to icar.registration[at]gmail.com (no transfer fee)
  • July 1- Regular fee ends. Onsite registration only allowed after this date. (LINK)
*membership fee waiver program available for those with financial barriers
In-Person Registration Fees: What's Included
Full Access Fee
  • Pre-ICAR sessions on Monday afternoon
  • Plenary Sessions, Concurrent Mini-symposia, and Workshops
  • Delegate materials onsite (printed program, bag; electronic pdf of abstracts & program)
  • Poster sessions with refreshments on Tuesday & Wednesday evenings
  • Eligibility to submit one abstract to present in a talk (if selected by a session chair) and/or as a poster
  • Exhibit Hall access on Tuesday & Wednesday evenings
  • Coffee/tea breaks and snacks
  • Four lunches (Tuesday-Friday)
  • Free virtual access to live streamed sessions and on-demand recordings (excludes Monday pre-ICAR sessions, recordings available 1 week post-ICAR, and for 1 month)
  • One ticket to the Opening Welcome Reception on Monday evening (RSVP required for catering purposes)
  • Access to join the 5K Weed Stampede Fun Run/Walk on Wednesday morning
  • Access to Science Art Show & eligibility to participate
  • Invitation letter for Visa applications (pdf), if needed
  • Certificate of attendance post-conference (pdf)
    *Separate ticketed event- ICAR party on Thursday evening
One Day Fee (maximum of 1 day can be purchased)
  • Access to all conference sessions on your chosen day
  • Catering on your chosen day: Monday (Welcome Reception only); Tuesday-Friday (Coffee/tea breaks, Lunch); Tuesday-Wednesday (Poster session refreshments)
  • Delegate materials onsite (printed program, bag)
  • Invitation letter for Visa applications (pdf), if needed
  • Certificate of attendance post-conference (pdf)
Cancellation & Substitution Policy: 

  • You must cancel In-Person registration in writing to [email protected] by June 15, 2024. Cancellation fee is $60 USD (covers staff & fees). Be sure to get a confirmation from the registrar. We are not responsible for emails that are not successfully delivered. 
  • No in-person fee refunds will be given after June 15, 2024. 
  • You may transfer your registration to another person with no fees, provided you notify us in writing by July 1, 2024. 
  • If the organizers must cancel ICAR, e.g., due to Covid outbreak or for any other reason, we will refund 100% of the revenue we received; however, we will retain $30 USD per ticket to cover the transaction & processing fees paid to third party vendors.
  • In the event that NAASC cancels the event or associated ticketed events, NAASC is not liable for any charges including nonrefundable hotel charges, airfares, or change penalties imposed by an airline.
  • By registering for this event, you agree to the cancellation and refund terms and conditions.

Virtual Participation Details & Deadlines


  • APRIL 26- deadline to become a member* to be eligible to apply for VIRTUAL funding (LINK)
  • MAY 1- DEADLINE TO APPLY FOR VIRTUAL FEE FUNDING (MUST ALREADY BE A MEMBER* TO APPLY) (LINK)
  • ~May 10-15- Session chairs will email selected speakers from abstract submissions
  • May 15- Virtual fee awardees will be notified by email. All Virtual awardees must register by May 31 or their participation & abstract (if applicable) is canceled
  • May 24- deadline for selected abstract speakers to accept or their slot will be given to an alternative speaker
  • MAY 31- ALL PARTICIPANTS MUST BE REGISTERED OR THEIR ABSTRACT (AND SPEAKING SLOT IF APPLICABLE) WILL BE REMOVED (LINK)
  • July 1:
    • ​deadline to cancel VIRTUAL registration ($30 fee).
      No refunds given after July 1, 2024
    • deadline to transfer your VIRTUAL registration (no transfer fee)
    • cancel or transfer in writing to icar.registration[at]gmail.com
    • Regular fee ends. (LINK)
*membership fee waiver program available for those with financial barriers
Cancellation & Substitution Policy: 
  • You must cancel Virtual participation in writing to [email protected] by July 1, 2024. Virtual cancellation fee is $30 USD (covers staff & fees). Be sure to get a confirmation from the registrar. We are not responsible for emails that are not successfully delivered. 
  • No Virtual fee refunds will be given after July 1, 2024. 
  • You may transfer your registration to another person with no fees, provided you notify us in writing by July 1, 2024. 
  • If the organizers must cancel ICAR, e.g., due to Covid outbreak or for any other reason, we will refund 100% of the revenue we received; however, we will retain $30 USD per ticket to cover the transaction & processing fees paid to third party vendors.
  • By registering for this event, you agree to the cancellation and refund terms and conditions.
Virtual Registration Fees: What's Included
  • Virtual access to all live streamed sessions Plenary Sessions, Concurrent Mini-symposia, and Workshops (excludes Monday pre-ICAR sessions)
  • On-demand access to all recorded Plenary Sessions, Concurrent Mini-symposia, and Workshops (excludes Monday, pre-ICAR sessions; recordings available 1 week post-ICAR, and accessible for 1 month)
  • Eligibility to submit one abstract to present as a talk (if selected by a session chair)
  • Delegate materials- electronic pdf of abstracts & program
  • Certificate of virtual attendance post-conference (pdf)
  • NOTE- THERE WILL NOT BE A VIRTUAL POSTER SESSION

Cancellation Policies & Fees

IN-PERSON POLICY & FEES
  • By June 15, 2024: In-person registration cancellation fee is $60 USD (covers staff & fees).
  • You must cancel in writing to: [email protected]
  • Be sure to get a confirmation from the registrar. We are not responsible for emails that are not successfully delivered.
  • No in-person fee refunds will be given after June 15, 2024.
  • You may transfer your registration to another person with no fees, provided you notify us in writing by July 1, 2024.
  • If the organizers must cancel ICAR, e.g., due to Covid outbreak or for any other reason, we will refund 100% of the revenue we received; however, we will retain $30 USD per ticket to cover the transaction & processing fees paid to third party vendors.

VIRTUAL POLICY & FEES
  • By July 1, 2024: Virtual registration cancellation fee is $30 USD (covers staff & fees). 
  • You must cancel in writing to: [email protected]
  • Be sure to get a confirmation from the registrar. We are not responsible for emails that are not successfully delivered.
  • No virtual fee refunds will be given after July 1, 2024.
  • You may transfer your registration to another person with no fees, provided you notify us in writing by July 1, 2024.
  • If the organizers must cancel ICAR, e.g., due to Covid outbreak or for any other reason, we will refund 100% of the revenue we received; however, we will retain $30 USD per ticket to cover the transaction & processing fees paid to third party vendors.